Mechanical Solutions, Inc

​​Business Manager / Controller

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We are seeking a highly organized and dependable Business Manager / Controller to oversee our day-to-day financial and administrative operations. This is a key role responsible for managing accounting, payroll, vendor relationships, and general business operations.  The ideal candidate is comfortable working independently, managing multiple responsibilities, and supporting a small business environment.  A structured training and transition period will be provided to ensure a smooth handoff of responsibilities and long-term success in the role.

 

Key Responsibilities

Accounting & Finance

• Manage full-cycle accounting using QuickBooks Online

• Process accounts payable and receivable

• Monitor customer payments and follow up on outstanding invoices

• Perform monthly bank and credit card reconciliations

• Track and review transaction fees and financial activity

• Maintain accurate financial records and digital filing systems

Payroll & Benefits

• Process payroll and maintain payroll records

• Manage 401(k) contributions and reporting

• Coordinate with benefits providers (health insurance, retirement plans)

Banking & Cash Management

• Deposit checks and manage daily cash activity

• Review and download daily ACH reports

• Process vendor payments via online banking

Vendor & Account Management

• Manage relationships with vendors and service providers

• Handle recurring monthly and annual expenses

• Communicate with vendors regarding payments and account activity

Operations & Administrative Support

• Oversee general office operations and supplies

• Manage company accounts (telecom, insurance, IT services, etc.)

• Maintain organized records and documentation

Reporting & Coordination

• Perform monthly financial reviews

• Participate in project and contract review meetings

• Provide financial insight to support business decisions

HR & IT Support

• Assist with basic HR administrative tasks

• Coordinate with external IT provider and attend periodic reviews

 

Qualifications

• Experience with QuickBooks

• Strong understanding of accounting principles and financial processes

• Experience with payroll and benefits administration

• Highly organized with strong attention to detail

• Ability to work independently and manage multiple priorities

• Strong communication and problem-solving skills

 

Qualifications

• Experience in construction, HVAC, or similar industry

• Experience in a small business environment

• Familiarity with 401(k) administration and reporting

 

Why This Role Matters - This position is essential to the success of our business, ensuring smooth financial operations and supporting our team and customers. The role offers stability, autonomy, and the opportunity to be a key part of a well-established company.

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BENEFITS: We offer health insurance, 401K Plan (after a year), Health Savings Account.

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If you are interested in this opening, please contact kimberly@msi-ak.com.

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Administrative Assistant

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We are looking for a driven, proactive, detailed-oriented person for an Administrative Assistant position with our company.  The Administrative Assistant plays a vital role in supporting the daily operations of our commercial heating and cooling manufacturer’s representative firm. This position ensures efficient office administration, accurate documentation, and effective communication among customers, manufacturers, and internal team members. The ideal candidate is comfortable managing multiple priorities in a fast-paced, team-oriented environment, and comfortable communicating with customers and vendors.

 

Key Responsibilities

• Provide administrative support to sales and operations teams, including preparing quotes, order entry, tracking shipments, and preparing installation operating manuals.

• Maintain organized records for projects, bids, orders, and correspondence with manufacturers, contractors, and customers.

• Assist in coordinating communication between customers, vendors, and sales representatives to ensure timely responses and order accuracy.

• Prepare invoices, purchase orders, and related documentation as needed.

• Manage phone and email correspondence, directing inquiries to the appropriate team members.

• Assist with general office upkeep.

• Contribute to a positive, professional office environment that reflects the company’s commitment to customer service and quality.

 

Qualifications

• High school diploma or equivalent required.

• 2+ years of administrative experience preferred.

• Strong proficiency in Microsoft Office Suite.

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy in data entry and documentation.

• Ability to prioritize tasks and manage time effectively in a fast-paced setting.

• Professional, friendly demeanor with a team-oriented mindset.

 

Compensation and Schedule

• Full-time hourly position (40 hours per week).

• Competitive hourly rate, commensurate with experience.

• Standard business hours: Monday through Friday.

• Benefits may include health insurance, paid time off, and retirement plan participation (as applicable).

 

If you are interested in this opening, please contact kimberly@msi-ak.com.