Employment | msi-ak

Seeking A New Employee

We are looking for a driven, proactive, detailed-oriented person for an Administrative Assistant position with our company. The Administrative Assistant plays a vital role in supporting the daily operations of our commercial heating and cooling manufacturer’s representative firm. This position ensures efficient office administration, accurate documentation, and effective communication among customers, manufacturers, and internal team members. The ideal candidate is comfortable managing multiple priorities in a fast-paced, team-oriented environment, and comfortable communicating with customers and vendors.

Key Responsibilities

Provide administrative support to sales and operations teams, including preparing quotes, order entry, tracking shipments, and preparing installation operating manuals.
Maintain organized records for projects, bids, orders, and correspondence with manufacturers, contractors, and customers.
Assist in coordinating communication between customers, vendors, and sales representatives to ensure timely responses and order accuracy.
Prepare invoices, purchase orders, and related documentation as needed.
Manage phone and email correspondence, directing inquiries to the appropriate team members.
Assist with general office upkeep.
Contribute to a positive, professional office environment that reflects the company’s commitment to customer service and quality.

Qualifications

High school diploma or equivalent required.
2+ years of administrative experience preferred.
Strong proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy in data entry and documentation.
Ability to prioritize tasks and manage time effectively in a fast-paced setting.
Professional, friendly demeanor with a team-oriented mindset.

Compensation and Schedule

Full-time hourly position (40 hours per week).
Competitive hourly rate, commensurate with experience.
Standard business hours: Monday through Friday.
Benefits may include health insurance, paid time off, and retirement plan participation (as applicable).

If you're interested please email info@msi-ak.com.